Music Fundraising Event: Case Study
Cambridge Water organised a charity classical music concert, with all the proceeds going to the WaterAid charity. Famous mezzo soprano Catherine Wyn-Rogers played at the event. The concert also included the music of Rachmaninoff, Elgar and Respighi, performed by the Cambridge University Musical Society. The event was held at the famous Cambridge King’s College Chapel.
Annalise organised the event and told us that they hoped to raise £20,000. She explained a bit more about how the event came about: “Cambridge Water has supported WaterAid for more than 27 years. Most water companies support the charity. Each year it has a fundraising target.
“In 2003, Cambridge Water hosted a concert at King’s College Chapel to celebrate its 150th anniversary. The event was a huge success (although there was no charge for the tickets). This year, we decided to repeat the exercise and use it as an opportunity to raise funds for WaterAid at the same time through the sale of tickets.”
She also told us a bit more about the process of organising the event: “It has been a big job. Cambridge Water has been very fortunate in the fact that Cambridge University Musical Society agreed to take on the task of organising the concert itself – booking the venue, arranging the music, liaising with Catherine Wyn-Rogers and providing advice on how to promote the concert.
Having said that there was still a lot of 'behind the scenes' activities to organise – everything from designing and printing posters, leaflets and tickets to drafting and issuing press releases and ensuring everyone gets their tickets on time. In addition to this, we had a number of VIP guests attending the concert, so we had to organise itineraries for their stay, arrange a drinks reception and book an after-dinner buffet.”
PublicityAnnalise used a number of methods of promoting the event, including:
- Articles in the local press and on the radio
- Listings on classical music websites and “what’s on” in Cambridge guides
- Letters and emails sent to people we felt would be interested in attending
- Publicity via the Cambridge Water website
- Viral email